How to compress a folder: 14 steps (with pictures)

How to compress a folder: 14 steps (with pictures)
How to compress a folder: 14 steps (with pictures)
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When you send a large file (or a large file) by email or want to put it on a USB key, it is sometimes very practical to compress it (we also say "zipper"). The principle is to reduce the size of the file or folder by removing a large part of the unused bytes. In the end, we have much smaller documents or files. Compression is particularly effective on image files or videos.

Steps

Method 1 of 2: Compress files while in Windows

Zip a Folder Step 1

Step 1. Place the file to be compressed in an easily accessible location

You can simply put it on the desktop or in the folder My Documents.

Zip a Folder Step 2

Step 2. If you have several files to compress, it would be useful to put them in a single folder that you will create for the occasion

There are several advantages to this: you will not lose files, you will save more space when compressing and you will go faster.

  • Create a new folder on the desktop or in the folder My Documents by right clicking. In the menu you will choose New folder. Give it a name that evokes its content. The advantage of the folder is that all your files are together, and if you send them by email, you don't risk forgetting any, the transmission time will be shorter. Some couriers also limit the size of shipments. As you can see, the advantages are manifold.
Zip a Folder Step 3

Step 3. Select the file (folder) to compress

For a single file, click on it to activate it. If there are more than one, click and drag the mouse cursor to select them all.

Zip a Folder Step 4

Step 4. Right click to bring up the context menu

  • If you have a one-touch mouse, simultaneously press the keys Uppercase and F10. The context menu will appear.
Zip a Folder Step 5

Step 5. Take Send To

Zip a Folder Step 6

Step 6. Move the mouse cursor to the arrow to bring up the different choices and choose Compressed folder

Compression is started, you just have to wait.

Zip a Folder Step 7

Step 7. Your folder icon has changed

The appearance has changed, the name has remained the same, but the extension has been modified or added: the name ends with ".zip".

Zip a Folder Step 8

Step 8. This compressed folder can now be emailed, placed elsewhere on the hard drive, sent to a USB stick, or left where it is

If sent by email, the recipient must have decompression software. You just have to double-click on this attached file to decompress it. This done, he will be able to consult / open each of the files sent

Method 2 of 2: Compress files while on Mac OS

Zip a Folder Step 9

Step 1. Create a new folder on the desktop, in the Documents folder, or in any folder on the hard drive

Zip a Folder Step 10

Step 2. Give it a name that evokes its content

Zip a Folder Step 11

Step 3. Place the files you want to compress in this folder

Close it. Zip a Folder Step 12

Step 4. Select the entire folder by simply clicking on it (mouse or trackpad)

Zip a Folder Step 13

Step 5. Right click

Choose the Compress option "name of your folder".

  • If you don't have a mouse, press the Control and tap with two fingers on the trackpad. In the menu that appears, choose the option Compress "name of your folder".
Zip a Folder Step 14

Step 6. Wait for the operation to complete

This compressed file can now be emailed, placed elsewhere on the hard drive, sent to a USB key or left where it is. If sent by email, the recipient must have decompression software. You just have to double-click on this attached file to decompress it. This done, he will be able to consult / open each of the files sent.

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