How to make a schedule: 15 steps (with pictures)

How to make a schedule: 15 steps (with pictures)
How to make a schedule: 15 steps (with pictures)

Most people today lead hectic lifestyles. It is therefore important to know how to organize your time well. Time is the only resource we cannot buy with money. And yet, at one point or another, many of us either fail to optimize it or lose it unnecessarily. A schedule will allow you to take control of your day from hour to hour. Plus, a good program will go a long way in helping you achieve both big and small goals in life.


Part 1 of 3: write down your most important daily tasks

Make a Timetable Step 1

Step 1. List all of your daily activities

It doesn't matter if your list is in chronological order or not. This first draft is just a brainstorm and not a list of things to do in order. Take about 1 hour to write down all the tasks you need to do each day (and all the things you should be doing but not doing).

If you have trouble remembering everything you accomplish each day, keep a small notebook with you and write down all of your daily activities as you complete them

Make a Timetable Step 2

Step 2. Write down the important tasks and the less important ones

When you start your brainstorm, don't think of any activity as too trivial. Whether the task is important or not, you must do it. In a first schedule, it is better to include all your activities and make some changes later if necessary.

If you have to take your dog out morning and night, write it down

Make a Timetable Step 3

Step 3. Ask yourself questions about your activities

What tasks do you need to complete to be sure you can eat well? What tasks do you need to complete to get to work each day? How do you arrange for someone to pick up your daughter from school?

You will certainly be surprised to discover all the small tasks that you need to do in order to be able to take on your bigger responsibilities. However, don't be discouraged: the light is at the end of the tunnel. A schedule will allow you to identify non-productive or low-productivity tasks and niches. You can then work to eliminate them as you go

Make a Timetable Step 4

Step 4. Analyze your list

If you find that you have little or no time left, review your to-do list to see if all are really needed. You may find that you can take on some of your responsibilities more effectively or delegate them to other people.

If you find that you cook too much, could you ask your neighbor (or neighbor) if they would be willing to share in preparing some meals? You could agree on dishes you both like and take turns cooking once or twice a week

Part 2 of 3: Build a Schedule

Make a Timetable Step 5

Step 1. Open a new spreadsheet in Microsoft Excel or similar software

Reserve the first column on the left for hours and the first row at the top for days of the week.

Make a Timetable Step 6

Step 2. Associate the tasks with the corresponding schedules

Start with the activities you need to do at the same time each day. Use the analysis you have already done to put these tasks to the best possible niche. Don't forget to reserve one or more breaks during the day.

Make a Timetable Step 7

Step 3. Give yourself more time to complete your activities

Usually one hour slots are sufficient. However, you might need 90 minutes or even two hours to complete some tasks, as it can sometimes take a while to get to focus on what you need to do. Also, don't forget to reserve 30-minute slots. Don't fall into the same trap that a lot of other people do: don't have a tight schedule.

If you want to create longer slots, you can merge multiple cells

Make a Timetable Step 8

Step 4. Be flexible

It is sometimes difficult to know in advance the time required to complete each task. A flexible schedule will allow you to lengthen or shorten the duration of your activities as needed. Take setbacks into account by adding a few extra minutes to completing your tasks.

Warning: do not use your moments of relaxation as "buffer" slots, that is to say slots that you can also use to finish a task not completed on time. Moments of relaxation are not luxury. Give them the same importance as any other activity

Make a Timetable Step 9

Step 5. Print your spreadsheet

You will probably find it useful to print multiple copies. Place one on the refrigerator, one in your bedroom, and one in your bathroom. Underline or highlight important activities.

Make a Timetable Step 10

Step 6. Use a color code

Use different colored markers to mark each area of ​​your life. For example, you could use yellow for work, red for exercise, blue for school, etc. A quick glance will give you a good idea of ​​today's program. For example, if you see a lot of blue, you will immediately know that you are overloaded with school activities these days.

Part 3 of 3: Optimize your schedule

Make a Timetable Step 11

Step 1. Analyze the energy you have in the morning

Most people analyze things better and are more creative in the morning. However, their abilities tend to diminish as the day progresses. If this is the case for you, schedule activities that require your concentration and thinking skills in the morning. For example, you might decide to write in the morning.

However, it is also possible that you do most of your creative work in the evening. There isn't a bad time of day to get things done. Your goal is to make an efficient schedule that suits your needs and your personality

Make a Timetable Step 12

Step 2. Analyze the energy you have in the afternoon

If you're like most people, you probably don't have that much energy in the afternoon. In this case, take the opportunity to do more repetitive and boring tasks. We are talking about activities that do not require deep thinking or intense concentration. For example, use this period of time to make appointments, to go out for some shopping or to respond to short emails, etc.

Make a Timetable Step 13

Step 3. Analyze the energy you have at night

Many people take advantage of their evening to prepare and organize the activities for the next day. You could prepare your packed lunch for the next day, pick out and take out of the closet what clothes you will wear, spend time tidying up your house or getting rid of items you no longer need.

Make a Timetable Step 14

Step 4. Forge good habits in order to achieve your goals

For example, decide to spend 30 minutes a day working on your novel, tidying up your garage, or learning gardening. This will allow you to work a little each day to achieve your goals and develop good habits to achieve them. You will be sort of on “autopilot”. By definition, all the things you do on a regular basis, whether good or bad, eventually become a habit.

Make a Timetable Step 15

Step 5. Test your schedule

Does it suit you? Have you programmed your activities logically? Is it necessary to make some modifications? Change what is wrong by going over it one by one. For that, do not wait for the weekend or the end of the month. Little by little, every two or three days, think about making the necessary adjustments until you feel like your schedule is right for you. Every month, you may have to review it and make big or small changes. Indeed, the only thing that we can be absolutely certain of in life is that things will change.


  • If some of your activities are irregular, don't include them in your schedule unless you want to do them at the same time every day. It would be best to do them when you have some free time during the day.
  • If you are unable to complete an activity scheduled in your schedule (for example, because you woke up too late), don't try to make up for lost time. Simply resume from the time you woke up. You will quickly regain your rhythm.

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