How to set up an email account in Outlook: 13 steps (with pictures)

How to set up an email account in Outlook: 13 steps (with pictures)
How to set up an email account in Outlook: 13 steps (with pictures)

Microsoft Outlook is an e-mail software which allows the management of several e-mail accounts. You can configure each account from the software itself, this allows you to group all the emails you receive in one place. To do this, you first need to configure your mail, then Outlook, but it is very easy to do.


Due to the wide variety of existing email services, this article will be based on setting up a Gmail account, it is one of the most popular. However, the steps are the same for other types of accounts.


Method 1 of 2: Configure your email account

Set Up Email in Outlook Step 1

Step 1. Open your email account

Go to your email account, such as Gmail and log in.

Set Up Email in Outlook Step 2

Step 2. Open settings

Click on Settings, it's the gear icon at the top right of the Gmail window. In most other mail clients, the option will be directly named Preferences Where Settings.

Set Up Email in Outlook Step 3

Step 3. Open POP / IMAP Transfer

In the page of Settings, click on POP / IMAP transfer. The option may have a different name, but it will always be something that looks like "transfer." The exact name varies between courier services.

  • Transfer.
  • IMAP settings.
  • Mail forwarding.
  • POP / IMAP.
Set Up Email in Outlook Step 4

Step 4. Enable IMAP access for your account

This allows a copy of your emails to be sent to Outlook. Once done, you can move on to Outlook setup.

If you can't find the IMAP option in your email client, search the internet. Open a search engine and type "(the name of your mail client) + activate IMAP"

Method 2 of 2: Configure Outlook

Step 1. Open Outlook

Click on Tools in the menu bar. If this is your first time launching Outlook, it will probably ask you to Add an account. Accept to be able to configure your email account.

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Step 2. Select Account

The shortcut is at the bottom of the menu list Tools. This will allow you to connect to your email account in order to configure it in Outlook.

  • Note: for users of Windows 8 or later versions, if this option does not appear, display the sidebar by simultaneously pressing the buttons Windows and VS. In the sidebar that is displayed, click on Settings, then select Accounts and finally click on Add an account.

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Step 3. Add an account

Click on the button Add to add a new email address. On some Mac computers, you will find an icon + instead of Add.

  • Note: You may also need to click on the padlock icon, which is located at the bottom of the window, to unlock changing settings. You must have the administrator password, the one you use to log in.
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Step 4. Select Email Account

The shortcut can be found in the drop-down menu that appears on the screen. If it asks you what type of account (Gmail, Yahoo, etc.) you want to set up, be sure to select the type of account that matches yours.

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Step 5. Log in

Enter your email address and password. It may take a little while to establish the connection, but usually not exceeding a few minutes.

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Step 6. Select IMAP

Click on IMAP among the choices available to you, this is the most common configuration.

  • If that doesn't work, choose POP3.

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Step 7. Enter your username

Usually this is your email address. This must be the one you used to sign in.

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Step 8. Configure the incoming and outgoing servers

It may sound daunting, but it's actually quite simple. Just type "mail", a period ".

», Then the name of your email client. For example, if your email is your [email protected], your servers will be

  • Check that Use SSL to connect is checked.
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Step 9. Make it easy to connect to Outlook

Click on Other options… and select Use incoming server information in the list Authentication. This allows Outlook to run more stable. This is not required, but it helps to avoid encountering certain problems.

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