3 ways to add signature in Outlook

3 ways to add signature in Outlook
3 ways to add signature in Outlook
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You can add an automatic signature to your emails in Microsoft Outlook so you don't have to type anything under each of your messages. A signature can be added on Outlook platforms using the website, mobile app, or desktop program that comes with an Office 365 subscription. Once you have created a basic signature, you can edit it for the future. make it more attractive.

Steps

Method 1 of 3: Connect to the Microsoft Outlook website

Add a Signature in Microsoft Outlook Step 1

Step 1. Open Outlook

Go to https://www.outlook.com/ in your preferred web browser. If you are already logged in to Outlook, this will open your inbox.

If you're not signed in to Outlook, first enter your Microsoft email address (or phone number) followed by your password

Add a Signature in Microsoft Outlook Step 2

Step 2. Click Settings

Windowssettings

It's the cogwheel icon at the top right of your Outlook inbox. Click on it to open a drop-down menu.

Add a Signature in Microsoft Outlook Step 3

Step 3. Select Options

Options is at the bottom of the drop-down menu.

Add a Signature in Microsoft Outlook Step 4

Step 4. Scroll down to the Electronic Signature option

You'll find it in the Layout section on the left of the page.

  • You may need to click on Disposition before you can display the Electronic Signature option.
Add a Signature in Microsoft Outlook Step 5

Step 5. Enter your signature

Type your signature in the text field on the right of the screen.

Add a Signature in Microsoft Outlook Step 6

Step 6. Make sure your signature is active

Click on the box Automatically add my signature to new messages I write to check it. From now on, your signature will appear by default at the bottom of the messages you write.

  • You can also check the box Automatically add my signature to messages I forward or reply to to add your signature to the bottom of all emails you send.
Add a Signature in Microsoft Outlook Step 7

Step 7. Click Save

This option can be found at the top left of the Electronic Signature section. Click on it to save your changes and add a signature to your Outlook emails.

Method 2 of 3: Use the mobile app

Add a Signature in Microsoft Outlook Step 8

Step 1. Open the Outlook application

The Outlook application looks like a white envelope with a blue "O" on it.

If you're not signed in to Outlook, enter your Microsoft email address (or phone number) and password to sign in

Add a Signature in Microsoft Outlook Step 9

Step 2. Press ☰

This button is located at the top left of the screen.

Add a Signature in Microsoft Outlook Step 10

Step 3. Select Settings

Windowssettings

This option is located at the bottom left of the screen. Tap on it to open the Outlook settings menu.

Add a Signature in Microsoft Outlook Step 11

Step 4. Choose Signature

The Signature option is in the middle of the settings page.

Add a Signature in Microsoft Outlook Step 12

Step 5. Enter a new signature

Tap the signature that appears, delete it, and type your own signature.

Add a Signature in Microsoft Outlook Step 13

Step 6. Press <

If you're using an Android, tap

Android7arrowback

. This button is located at the top left of the screen. Your changes will be saved and you will be redirected to the settings page. Now Outlook messages sent from your mobile device will display your signature.

Method 3 of 3: Use the desktop program

Add a Signature in Microsoft Outlook Step 14

Step 1. Open Outlook 2016

This program looks like a blue and white envelope with a white "O" on it.

Add a Signature in Microsoft Outlook Step 15

Step 2. Click New Email

This option is on the far right of the Home toolbar.

Add a Signature in Microsoft Outlook Step 16

Step 3. Pull down the A signature menu

This is the drop-down menu in the Include option group which itself is found on the Message toolbar.

Add a Signature in Microsoft Outlook Step 17

Step 4. Select Signatures

This option can be found in the One signature drop-down menu.

Add a Signature in Microsoft Outlook Step 18

Step 5. Click New

You will find this button under the Select signature to edit text field at the top left of the Signatures and Theme window.

Add a Signature in Microsoft Outlook Step 19

Step 6. Enter your name and click OK

This will create a name for your signature.

Add a Signature in Microsoft Outlook Step 20

Step 7. Enter your name

Click on the field Edit signature at the bottom of the page then enter your name.

Add a Signature in Microsoft Outlook Step 21

Step 8. Authorize your signature for new emails

Expand the menu New posts at the top right of the Signatures and theme window, then click on your name. This will automatically place your signature at the bottom of all new emails you send.

You can repeat this process for the Replies / Forwarding field to place your signature on all emails you send, including replies and forwarded emails

Add a Signature in Microsoft Outlook Step 22

Step 9. Click OK

This button is at the bottom of the window. Click on it to save your signature and add it to all your emails sent from the Outlook program.

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