How to save Outlook email to PDF on PC or Mac

How to save Outlook email to PDF on PC or Mac
How to save Outlook email to PDF on PC or Mac
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When you receive emails in Outlook and want to archive them in a folder on your computer, you can save them as PDF. The procedure is simple on both PC and MAC.

Steps

Method 1 of 2: Back up in Windows

Save Outlook Emails As PDF on PC or Mac Step 1

Step 1. Open Microsoft Outlook

Open menu To start up, click on All the programs, expand the menu Microsoft Office, then select Outlook.

Save Outlook Emails As PDF on PC or Mac Step 2

Step 2. Select the message

Click on the message you want to save. This will open the reading panel.

Save Outlook Emails As PDF on PC or Mac Step 3

Step 3. Click on the File menu

It is located in the upper left corner of the window.

Save Outlook Emails As PDF on PC or Mac Step 4

Step 4. Click Print

The command is in the column on the left of the screen.

Save Outlook Emails As PDF on PC or Mac Step 5

Step 5. Click Printers

This will bring up the list of printers and options.

Save Outlook Emails As PDF on PC or Mac Step 6

Step 6. Click Microsoft Print to PDF

The order is in English. She says to Outlook print the message as a PDF.

Save Outlook Emails As PDF on PC or Mac Step 7

Step 7. Click Print

The command is illustrated by the large printer icon located under To print. This will open the window Save printing as.

Save Outlook Emails As PDF on PC or Mac Step 8

Step 8. Select the save location

Navigate to the folder where you want to save your file.

Save Outlook Emails As PDF on PC or Mac Step 9

Step 9. Name your file

Type the name under which you want to save your file in the box File name of the recording window.

Save Outlook Emails As PDF on PC or Mac Step 10

Step 10. Click Save

Your file is now saved in PDF format in the folder you selected.

Method 2 of 2: Back up in macOS

Step 1. Open Outlook on your Mac

You will usually find it in the folder Applications, but also in the Launcher.

Step 2. Select the message to print

Once selected, it will appear in the reading panel.

Step 3. Click on the File menu

It is located in the upper left corner of the screen.

Step 4. Click Print

This will open the print window.

Step 5. Click the PDF drop-down menu

It is located in the lower left corner of the window.

Step 6. Select Save as PDF

Step 7. Name your file

Type a name for your file in the box Save as.

Step 8. Select a backup folder

To select where to save your file, click on the arrow next to the field Save as, then navigate to the desired folder.

Step 9. Click Save

Your PDF is now saved in the folder you selected.

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