Tired of typing your name at the end of every email you send? Do you want to make your emails look more professional by adding links to your professional websites and company logos? Gmail allows you to quickly add a personalized signature to each of the emails you send. You can add links, images and completely change the formatting of the text. Read on to find out how to achieve this.
Method 1 of 2: Add a simple signature
Step 1. Open Gmail
Make sure you are logged in with the address you want to add a signature to.
Step 2. Open the Settings menu
Click on the cogwheel icon at the top right of the window then select Settings from the menu that appears.
Step 3. Find the Signature section
Scroll through the "Settings" menu until you find the "Signature" section. You will see a text field as well as a drop-down list with your email address.
Step 4. Type your signature
You can type whatever you want in the "Signature" field and use text formatting to give your signature a personalized look. Signatures usually include your name, place of work, title and contact details.
You can change the font, color, size, etc. using text formatting tools. A signature should be professional and easy to read. A signature that distracts you will make you look less professional
Step 5. Add links to your signature
If you have other websites that you want to add as a link to your signature, you can click on the button Link which is located at the top of the signature text field. This one looks like a chain.
By clicking on the "Link" button, a new window will open. You can type in it the text for the link as well as your current address. You can also link to other email addresses
Step 6. Add different signatures for different addresses
If you have multiple email addresses associated with your Gmail account, you can have a signature for each of them. Click on the drop-down menu above the signature box to carefully choose the address you want to create a signature.
Step 7. Determine where you want your signature to appear
Check the box below the signature text field to see it appear before responses. If you do not check the box, the signature will appear at the bottom of the message, below the quotes.
Method 2 of 2: Add images to your signature
Step 1. Upload your image to an image hosting site
If you wish to include an image in your signature, it will need to be available online in order to add a link. You will not be able to upload an image directly from your computer to Gmail for use in the signature.
You can upload your image to several hosting sites like Photobucket, Blogger, Google Sites, Google+ or other hosting sites
Step 2. Copy the URL of the image
When the image is uploaded, you will need to copy the URL of the image or its address. Depending on the image hosting site you are using, you may be given the URL of the image directly, otherwise you can right click on it and choose Copy image url.
The URL of the image should end with the image format such as ".jpg" or ".png"
Step 3. Add the image
Click on the button Insert picture at the top of the signature text field, then a new window will open. Paste the URL of the image in the dedicated field of the new window. If you manage to paste the URL correctly, you should see a preview of the image that appears below the field in question. If the preview does not exist, it means you did not copy the exact URL.
Step 4. Adjust the size
If you are using a large image, it can take up a lot of space in your signature. After adding the image, click in the signature box to open the size settings. At the bottom of the image, you can choose "Small", "Medium", "Large" and "Original size". Choose a size that allows you to see the image without taking up a large space in the signature.
Since the image is linked to the email and is not actually included in it, you don't need to worry about uploading the image every time you send an email
Step 5. Save the signature
If you are happy with your signature, save the changes by clicking the Save Changes button at the bottom of the page. From now on, your emails will include your new signature at the bottom of your message.