How to use Gmail (with pictures)

How to use Gmail (with pictures)
How to use Gmail (with pictures)
Anonim

Gmail allows you to send emails, manage your inbox, and do other basic tasks. Be aware that before you can use it, you'll need to create a Gmail account if you don't already have one.

Steps

Part 1 of 5: Send an email

Use Gmail Step 1

Step 1. Open Gmail

Go to Gmail in your computer's web browser. If you are logged in, it will open your inbox.

If you are not logged in, enter your email address and password at the command prompt

Use Gmail Step 2

Step 2. Be sure to use the most current version of Gmail

Proceed as follows:

  • click on the settings icon

    Android7settings

    ;

  • select Try the new Gmail at the top of the drop-down menu;

    • If you see Return to the classic version of Gmail in the drop-down menu, it means you are already using the new version of Gmail.
Use Gmail Step 3

Step 3. Click + New Message

This button is located at the top left of the page. It opens a window New message at the bottom right of the page.

Use Gmail Step 4

Step 4. Enter the recipient's email address

In the text field TO, type the email address of the person you want to contact.

  • To add another person to the text field TO, press the Tab ↹ key after typing the first person's email address.
  • If you want to send a copy (CC) or blind copy (Bcc) to someone, click CC (Where Bcc) to the right of the text field TO then enter the person's email address in the field CC (Where Bcc) which appears.
Use Gmail Step 5

Step 5. Add an object

Click on the text field Object then type what you want to use as the subject line of the email.

In general, it's best to stick with a few words for the subject

Use Gmail Step 6

Step 6. Enter the body of your message

In the large text field below the field Object, type the message you want to send to the recipient (s).

Use Gmail Step 7

Step 7. Change the formatting or add attachments

Although optional, you can easily change the look of your message, add an attachment, or upload an image.

  • To change the formatting: select the text you want to change by dragging the mouse over it and then click on one of the formatting options at the bottom of the email.
  • To send files: click on the paperclip icon

    Android7paperclip

    at the bottom of the email then select the files to add.

  • To send images: click on the images icon

    Android7image

    at the bottom of the email then select the images you want to send.

Use Gmail Step 8

Step 8. Click Submit

This option is at the bottom of the window New message. Click on it to send your email to the specified recipient.

Part 2 of 5: Manage Emails

Use Gmail Step 9

Step 1. Open an email

Click the subject of an email to open it in the inbox.

To close an open email, click the left-facing arrow at the top left of the email

Use Gmail Step 10

Step 2. Search your emails

You can scroll through your inbox to view emails, but you can also click on the search bar at the top of the page and type what you're looking for (such as a subject or sender).

Use Gmail Step 11

Step 3. Select emails if necessary

If you want to select a group of emails, click on the box next to each relevant email.

  • This trick can be useful to move or delete multiple emails at the same time.
  • To select an entire page of emails, click the box at the top left of the row of emails.
Use Gmail Step 12

Step 4. Mark emails as read

Select the emails you want to mark as read, then click the open envelope icon at the top of the inbox.

Opening an email also allows you to mark it as read

Use Gmail Step 13

Step 5. Archive the emails

Archiving an email allows you to save it without having to keep it in your inbox. Select the email (s) you want to archive then click on the down arrow icon at the top of the page.

  • To view archived emails, click on the folder All Posts on the left of the page. You may need to scroll down the menu (or click More to find this option.
Use Gmail Step 14

Step 6. Delete the emails

To delete emails from your inbox, select them and click on the trash can icon

Android7delete

at the top of the window.

  • Deleting emails from your inbox doesn't delete them right away. They are moved to the folder Basket where they remain for 30 days before being automatically deleted.
Use Gmail Step 15

Step 7. Report emails as spam

Sometimes unwanted emails can find their way to the inbox. To get rid of them, you can mark them as spam by selecting them and then clicking on the icon !

at the top of the inbox. The selected emails will be moved to the folder Spam and all similar emails will go directly to this folder in the future.

You may need to report emails from the same sender as spam multiple times before they stop appearing in your inbox

Use Gmail Step 16

Step 8. Add a draft

If you are starting to compose an email, but don't have time to finish it, you can save it as a draft while waiting for the word "Recording" to appear at the bottom right of the window. New message then closing the email. You can open it by going to the folder Drafts on the left of the page.

  • Like with All Posts, you may need to scroll down the menu or click More to find the folder Drafts.

Part 3 of 5: Create and use labels

Use Gmail Step 17

Step 1. Know what the labels are for

Labels are Gmail specific folders. When you assign a label to an email, the email in question is added to the label folder in the menu on the left.

Use Gmail Step 18

Step 2. Open Gmail settings

Click on the star wheel icon

Android7settings

at the top right of the page, then select Settings from the drop-down menu that appears.

Use Gmail Step 19

Step 3. Go to the Labels tab

You'll find it at the top of the window.

Use Gmail Step 20

Step 4. Scroll down to the Labels section

This section is at the bottom of the page and contains a list of your custom labels.

If you haven't created any labels yet, this section will be empty

Use Gmail Step 21

Step 5. Click New Label

The option New wording is at the top of the section Labels. Click on it to open a pop-up window.

Use Gmail Step 22

Step 6. Enter a label name

In the text field that appears at the top of the pop-up window, type the name you want to give your label.

  • If you want to add a label to an existing label (which is similar to placing a new folder inside an existing folder), you must also check the box Nest label under then select a label from the drop-down menu.
Use Gmail Step 23

Step 7. Click Create

This option is at the bottom of the window.

Use Gmail Step 24

Step 8. Remove existing labels if necessary

If there are existing labels that you want to remove, do the following:

  • scroll the page to the label you want to remove in the section Labels;
  • click on To delete to the right of the label;
  • choose To delete when prompted.
Use Gmail Step 25

Step 9. Add emails to a label

Select the emails you want to add to a label then click on the icon

Android7label

before choosing a label from the drop-down menu that appears.

  • You can also create a new label in the drop-down menu by clicking on To create then by entering the name of the label.
Use Gmail Step 26

Step 10. Display the content of your label

Once you have created a label and added emails, you can view its content by clicking on its name to the left of the inbox.

  • To display all your labels, you will need to click More then scroll down the menu to the left of the inbox.
  • If you want to remove emails from an inbox label without deleting them, you can archive them.

Part 4 of 5: manage contacts

Use Gmail Step 27

Step 1. Click on the applications icon

Android7apps

You'll find it at the top right of the Gmail inbox. Click on it to display a drop-down menu with lots of icons.

Use Gmail Step 28

Step 2. Select More

This option is at the bottom of the drop-down menu and opens a second page of icons.

Use Gmail Step 29

Step 3. Choose Contacts

It is the blue and white icon with a silhouette in the shape of a person. Click on it to open your Gmail contacts page.

Use Gmail Step 30

Step 4. Review your contacts

Depending on whether you've used Gmail before or not, you may see a few contacts listed.

Contacts can be displayed with just their name or as a full profile with their names, addresses, phone numbers, and email addresses

Use Gmail Step 31

Step 5. Click on the add icon

Android_Google_New

It's located at the bottom right and opens a pop-up window.

Use Gmail Step 32

Step 6. Enter the first and last name of the contact

In text fields First name and name at the top of the pop-up window, enter the contact's first and last name respectively.

Use Gmail Step 33

Step 7. Type the contact's email address

Enter the contact's email address in the field E-mail.

You can add additional information, such as the contact's phone number or a photo, but it's not required

Use Gmail Step 34

Step 8. Click Save

This option is located at the bottom right of the window. Click on it to save your contact and add it to your account contact list.

Use Gmail Step 35

Step 9. Delete a contact

To delete a contact, do the following:

  • hover over the name of a contact then click on the box that appears to the left of their name;
  • click on at the top right of the page;
  • select To delete in the drop-down menu;
  • choose TO DELETE when prompted.

Part 5 of 5: Use Gmail on Mobile

Use Gmail Step 36

Step 1. Install the Gmail app if necessary

If you don't have the Gmail app installed on your phone or tablet open the App Store

Iphoneappstoreicon

(for iPhone) or the Google play store

Androidgoogleplay

(for Android), search for Gmail, then download the app.

  • Gmail can be downloaded and used for free, so don't agree to pay for an app touted as Gmail.
  • Gmail is almost always installed by default on Android phones and tablets.
Use Gmail Step 37

Step 2. Open Gmail

Tap the Gmail app icon that looks like a red "M" on a white background. If you are already logged in, this will open your Gmail inbox.

If you are not yet logged in, enter your email address and password when prompted. It's also possible that you just need to select your Gmail account

Use Gmail Step 38

Step 3. Send an email

Although some mobile account management options are limited, it is still possible to use Gmail for its primary function of sending emails. Tap the new message icon

Android7edit

, complete the form that appears and then press the submit icon

Android7send Use Gmail Step 39

Step 4. Open an email

Tap an email to open it.

Use Gmail Step 40

Step 5. Select multiple emails if necessary

If you want to select multiple emails to archive or delete them all at once, long press on an email until a check mark appears on the left and then tap on all other messages you want to archive or delete.

  • Once the first email is checked, you won't need to long-press subsequent emails.
  • To cancel your selection, tap the back icon

    Android7expandleft

    at the top left of the screen.

Use Gmail Step 41

Step 6. Find your emails

If you want to search for a keyword, sender or subject, tap the search icon

Macspotlight

at the top right of the screen then type your request.

Use Gmail Step 42

Step 7. Add emails to labels

Like on a desktop computer, you can add emails to labels on your mobile platform.

Unlike Gmail on a desktop, you can't create labels if you're using an Android phone or tablet

Use Gmail Step 43

Step 8. Manage your emails

There are different ways to manage Gmail inbox on mobile.

  • Archive emails: select the emails to archive then press the down arrow at the top of the screen.
  • Delete emails: select the emails to archive then press the trash can icon

    Android7delete

    at the top of the screen.

  • Mark messages as read: select the emails you have not yet opened and then tap the open envelope icon at the top of the screen.
  • Mark as spam: select a spam, tap (on iPhone) or (on Android), select Report as spam in the drop-down menu and then press Report as spam and unsubscribe if available (if not, just press Report as spam).
Use Gmail Step 44

Step 9. Allow Gmail notifications for your phone

If you want to receive notifications from the Gmail app every time you receive an email, follow the steps below.

  • On iPhone: go to your iPhone settings

    Iphonesettingsappicon

    , Press on Notifications, scroll down to the option Gmail then slide the white switch Allow notifications (if the switch is green, notifications are already on).

  • On Android: open your Android settings

    Android7settingsapp

    , Press on Applications, scroll down to the option Gmail, press the heading Notifications then slide the white switch to on mode (if the switch is blue, notifications are enabled).

Advice

  • The website version of Gmail has an instant messaging tool that you can use to chat with your Gmail contacts if you want.
  • You can use your Gmail account to connect to various Google services on the web. Some websites will also allow you to log in with your Gmail account by selecting the option Sign in with google (or something like that) when you create an account.
  • When using the web or iPhone version of Gmail, you can cancel sending an email within 5 seconds of sending.

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