How to write an email to a teacher (with pictures)

How to write an email to a teacher (with pictures)
How to write an email to a teacher (with pictures)

Writing an email for a teacher takes longer than writing a text or a message for a classmate. In fact, your studies represent the start of your professional career, and you should take your relationships seriously, even when writing your emails. For example, you have to start with a calling plan and use your school account. Your style should be neat, like the one you use when writing a business letter. Be concise and remember to strictly follow the rules of spelling and grammar.


Part 1 of 3: Make a good impression from the start

Email a Professor Step 1

Step 1. First check your curriculum

Often, the question you are going to ask has already been covered in the handout the teacher handed out at the start of the lesson. If it's about a theme that has been explained, you won't look serious asking it. In addition, you will waste your teacher time and you will run the risk of irritating him.

  • Probably, your program contains information on homework, how to present it, deadlines and rules to follow in class.
  • If you have texts to read, you can email your teacher with a question that was not covered in class.
Email a Professor Step 2

Step 2. Use your school account

Teachers receive abundant mail on a daily basis. By using this account, your message will not be considered spam. On the other hand, he will look more serious. Your teacher will immediately know the identity of the sender, because your account is in your name.

Email a Professor Step 3

Step 3. Introduce the subject of your email in a powerful sentence

The goal is to immediately inform your teacher about the content of your message, and allow him to reserve the necessary time to review it. Make sure your sentence clearly explains the subject of your email.

For example, you could write: "Question about this week's homework", or "End of semester essay." "

Email a Professor Step 4

Step 4. Begin with a calling formula

You must indicate in particular the name and title of your teacher. It is tempting to immediately switch to demand. However, when talking to your teacher, you have to follow certain rules of decorum. Start by writing the phrase: "Dear Dr. Martin" followed by a comma. Also check that you have entered his last name.

  • If you're not sure he has a doctorate, just write "To Professor Martin."
  • If you know him personally, you can use a slightly more familiar phrase, such as: "Hello, Dr. Martin".

Part 2 of 3: Write Email Content

Email a Professor Step 5

Step 1. Indicate your identity

A teacher has many students to follow, and he needs to know your identity before answering your question. Therefore, you must enter your name and your class indicating the time of the lesson, for example "Monday, Wednesday and Friday afternoon".

Email a Professor Step 6

Step 2. Go straight to the point

A teacher is a very busy person, and you want them to read your email. Be concise and leave out unnecessary details.

If your question concerns an assignment, you can write: my question concerns the assignment that you gave us last Tuesday. Could I work in a group, or should I do the homework alone? "

Email a Professor Step 7

Step 3. Write complete sentences

Remember, this is not a Facebook comment or a text message to one of your classmates. In other words, you should write complete sentences addressing your teacher, because a disjointed text would indicate your inexperience.

  • For example, don't write: "really, a great teacher …"
  • Rather, "Your explanations during the course helped me understand the subject. "
Email a Professor Step 8

Step 4. Adopt an appropriate style

Indeed, you should speak with deference because you are writing to your teacher. So, don't put an emoticon in your text! If you write to her regularly, you will find that your relationship will become more and more familiar over time. This is especially true if the teacher is less strict or sends you an emoticon.

Email a Professor Step 9

Step 5. Be polite in making your request

Many students are looking for a favor. Don't try to do the same, because it won't work. Instead, try to formulate a request that your teacher can consider.

For example, you are looking to get an extension of time to hand in an assignment. Don't write: "My grandmother is dead. I ask you to allow me to give you this assignment later. Instead, write: "My week has been very difficult due to the death of my grandmother. Please allow me to hand in my assignment after the deadline. "

Email a Professor Step 10

Step 6. Use the appropriate punctuation

In a message addressed to a classmate, you can omit the periods and commas. You don't, if you write to your teacher. You need to check that you are using punctuation correctly.

Email a Professor Step 11

Step 7. Check the spelling

The language of text messages has become a common practice on the web. But, that's no reason to use it when writing to your teacher. For example, don't use "b1" instead of "good" or "kom" instead of "like". You have to write the words correctly.

Don't forget to check your text with a spell checker

Email a Professor Step 12

Step 8. Use capital letters wisely

A sentence always begins with a capital letter. Likewise, you must use a capital letter to write a proper name. Does not use instant messaging conventions, which allow you to write in all capital letters when saying certain things. Make sure you put your capital letters in the right places.

Part 3 of 3: finish composing the email

Email a Professor Step 13

Step 1. Specify your request

Make sure you express it clearly in the text or before the conclusion. For example, you can let your teacher know if you want to receive an answer or if you want to meet him.

Email a Professor Step 14

Step 2. Bind your text

The point is to check that you haven't made any mistakes. You may find one or two that you should correct.

Email a Professor Step 15

Step 3. Examine your text from the teacher's point of view

Scan the content to make sure you're not asking for a favor. Likewise, make sure you've been concise. This is not about telling your life story, because in doing so you will show immaturity.

Email a Professor Step 16

Step 4. End your email with a greeting

You started your letter formally and you must end it the same way. You can use a phrase like "Sincerely" or "Sincerely," followed by a comma and your full name.

Email a Professor Step 17

Step 5. Check your box after a week

After sending your email, you're not going to immediately follow up with your teacher to get a response. However, if you haven't received anything after a week, you can give it another try, in case your email has been drowned out.

Email a Professor Step 18

Step 6. Acknowledge when you receive a response

It’s very important to do this. Sometimes a simple thank you is enough. If necessary, you can write a more substantial email by respecting the instructions set out above. If the answer doesn't solve your problem, ask your teacher to give you an interview.

  • For example, you can write: “Thank you for your answer to my question. I will talk to you about it in class. "
  • If you want an interview, you can thank him for his response regarding your question and request an interview to discuss the question in detail.

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