Entertainment is the epitome of a festive event. She puts the host in touch with the event of the day without stealing the spotlight from others. Anyone with human qualities and self-confidence can host an event with appropriate programming, a little practice and a practical sense of organization.
Part 1 of 4: Prepare for an event
Step 1. Meet with the person running the event to go over the content of the event with them
In some cases, the person responsible for the event is also the facilitator.
Step 2. Talk personally with everyone involved in hosting the event
Ask them what they need for their delivery. Ask them to pronounce their names correctly so that you can name them easily.
Step 3. Find all the people or groups who will be presenting the event
Go to their website, listen to their music, read their blogs, or ask them to provide you with a short bio. You should be able to talk about these people in detail and as if you were improvising.
Step 4. Ask them if there are any things about them that upset or upset them during this event
You will stay in tune with the event when you present it if you know all the intricacies.
Step 5. Define the theme of the event
A theme will link all your interventions and give more coherence to your performance.
Step 6. Write your introductions
Do not improvise, as you may say the wrong thing or take too long. The following tips are good guidelines to follow when writing your speech.
- Don't use private jokes. They can spoil the public's sense of cohesion if the audience does not understand them.
- Don't use offensive language or clichés. If you can't seem to tell a joke without offending your audience, try not to be overly humorous and be honest.
- Don't be hyperbole when introducing people. Don't say, "She's the best person in the world," but rather, "She was elected president of the Association for the third year in a row." Let the person's bio speak for itself.
- Make it short.
- Offer the same time to each person you introduce.
Part 2 of 4: Getting ready for the day of the performance
Step 1. Meet at the event site several hours in advance
You need time to feel comfortable, memorize your presentation, and practice a bit. You are the initiator, so you should feel right at home within hours.
Step 2. Try out on stage with the microphone, lighting, and other audio or visual material available to you at least one hour before guests arrive
Make sure you have a technician on hand who can help you out if something goes wrong.
Step 3. Introduce yourself to the team that is part of the event
This should include both the people attending the event and those organizing it. They will support you if something goes wrong.
Step 4. Know what to do in an emergency
You will be the "leader" of the event and you need to be able to tell people how to get in and out of the stage.
Step 5. Review in advance the order in which the event attendees participate in the demonstration
You will need to change the schedule or fill in a blank if someone is not on stage. Tell the different speakers in what order they should appear.
Step 6. Dress for the occasion
This is an old cliché that is still very important to a host because you need to look professional, neat and straightforward. Decide on the degree of research of your clothing before the start of the event depending on the nature of your audience.
Part 3 of 4: Introduce an event
Step 1. Get the audience's attention
If you find yourself in a noisy place, now is the time to get the public's attention. You can do this by giving a thunderous and studied hello, waving a bell, or exclaiming into the microphone, "Let the people in the back wave their hands if they can hear me."
Step 2. Greet your audience
Start in a sympathetic and sincere tone. Answer the question, "Why are we here tonight?""
Step 3. Introduce yourself
You can do this by making a fun little anecdote to set the tone for the event.
Step 4. Introduce the people who organized the event
List all the people who contributed to the event. Now is a good time to thank them wholeheartedly if the event organizers want to name generous donors.
Step 5. Smile
You should be in a good mood and smiling from start to finish.
Part 4 of 4: conduct and end an event
Step 1. Stay close to the stage throughout the demonstration
You must be ready to intervene to properly manage the event. Plan your breaks to go to the bathroom or have a drink of water.
Step 2. Keep an eye on your watch
You are the master of time throughout the event. Plan to cut something if it's too long.
Have a little story handy to tell if you need to fill in any blanks
Step 3. Bring enthusiasm to your closing performance
People in the audience will be sensitive to your mood if they have had to wait for a while. Make them understand the importance of a raffle or auction as part of the event.
Step 4. Thank everyone who attended the event
Also thank the organizers and all the team who joined in the event.
Step 5. Suggest a public appeal
If it's promoting an association's work or some other event, announce it to the public and tell them how to get involved.