When you apply for college, it is very likely that you will be asked for an official high school transcript. It is a document detailing all the courses you have taken as well as the marks obtained in all subjects. Whether you're still in high school or you've been out of school for a long time, it's easy to apply.
Method 1 of 2: Get your transcript if you're still in high school
Step 1. Meet at the guidance counselor's office
Your guidance counselor is very helpful to you when registering for university. He can help you understand the requirements when registering, help you choose which schools you prefer, and can even write letters of recommendation to universities on your behalf. Even if until then you had never asked your guidance counselor, go see him and ask for your transcript.
Step 2. Fill out an official form for this request
If necessary, pay any fees. Some universities will give you a form to give to your guidance counselor, but if there is none in your registration papers, your counselor should normally be able to give you one to complete. You may have to pay for your statement, so check with your advisor first.
Some schools ask you for a single payment at the start of the first year, while others ask you to pay a fee each time you have to provide your transcript
Step 3. Ask your advisor to send your transcript to you
Your guidance counselor is usually the person responsible for sending your transcript to the schools where you are applying. If you wish to send your statements yourself, request an official sealed copy. Make sure the envelope containing your transcript remains sealed until you drop it off at the university registration desk.
- Some schools do not accept statements submitted by students, even if they are sealed. So check with your school before choosing this option.
- Some universities accept transcripts sent in electronic format, but you should ask your guidance counselor if your high school offers this option. Some high schools only make transcripts available online after the high school student has graduated.
Method 2 of 2: Send your transcript after graduation
Step 1. Contact your local education authority if you have recently graduated
Most schools only keep records of current students in their offices. The files of students who have already obtained their diploma are often found at the rectorate, at the local or departmental level. Contact them first to find out how to get your transcript sent to a university.
Step 2. If the rectorate does not have your file, check with the Department of Education
If, at the local level, the rectorate does not have your file, it is possible that it is stored in the building of the Department, at the state level. Each state has its own rules for how long school records are stored, but most keep them for at least 50 years.
The State of Oregon keeps an original school record for at least 75 years
Step 3. Use an online service
For your transcript request, this is often the most convenient option. There are several very reliable online services like Parchment, Need My Transcript or National Student Clearinghouse that allow you to apply and send your statement at reasonable prices. Before paying to send your statement electronically, check with your school which online service they accept.