How to follow up on a job interview

How to follow up on a job interview
How to follow up on a job interview

Following up on a job interview is one of the most important, yet most overlooked aspects of the job search process. Even if you think the interview didn't go really well, sending an appropriate thank you note and a well-written follow-up email can make a good impression on the potential employer and greatly increase your chances of success. get the job. Start with step 1 below to learn the most effective methods of following up on your interview.


Part 1 of 4: At the end of the interview

Follow Up on a Job Step 1

Step 1. Politely ask for the response time

In most cases, the interviewer will tell you at the end how long the decision-making process will take, as well as how long you will have to wait for a response. In case he does not give you this information, do not hesitate to ask for it.

  • In addition to asking how long the decision-making process will take, you should find the employee of the company responsible for informing applicants and the means of communication that will be used for this purpose (phone, email).
  • It is important that you ask for this information, as it will give you an idea of ​​the appropriate time to initiate the follow-up phase, as well as the company representative with whom you should follow up.
Follow Up on a Job Step 2

Step 2. Ask for the business card of the interviewer

Make sure you do this before you leave the premises.

  • This will allow you to know his name, his exact position within the company, his phone number and his email address. This essential information will be very useful to you when sending a thank you note or email.
  • Asking for these details may seem embarrassing or awkward, but it will leave a positive impression on the interviewer and make them realize how interested you are in the job.

Part 2 of 4: Right after the interview

Follow Up on a Job Step 3

Step 1. Send a thank you email to your interviewer right after the interview

You don't necessarily need to write a long or detailed email, but just thank them for their time and remind them how much you want to be selected for the job.

  • You will need to send this email as soon as you get home after the interview. You might even start drafting the message on your smartphone as you exit the building. In all cases, the thank you email should be sent within 48 hours of the interview, no more.
  • The timing of this email is very important, as it indicates your level of interest in the job and helps the interviewer remember you. Other than that, it's just good manners to thank your interviewer for giving you time.
Follow Up on a Job Step 4

Step 2. Take notes of the interview

As soon as the interview ends, you should sit down and write detailed notes of the topics covered. This is useful for many reasons.

  • This allows you to determine which skills, experience, and personality traits the interviewer has focused on to be eligible for the job. This will help you immensely in preparing for the second part of the interview (if you are called of course), as it will allow you to tailor your answers to your interviewer's preferences.
  • It also allows you to remember the types of questions asked and identify which ones you answered correctly, as well as areas that need to be reworked. Even if you don't get the job, this kind of information will help you when you want to prepare for further interviews.
  • Additionally, writing detailed interview notes will help you craft a more personalized thank you and follow-up email, as you will be able to pick up on specific points covered during the interview. This is important in that it will help your tracking efforts stand out from the rest.

Part 3 of 4: several days after the interview

Follow Up on a Job Step 5

Step 1. Write a formal thank you note

It's always a good idea to send a more formal thank you note several days after the interview. This note should be more detailed than the previous one.

  • This should remind the interviewer of your strengths and let them know that you are the right fit for the job, compared to other candidates.
  • If the interview was conducted by more than one person, remember that it is your responsibility to send a separate thank you note to each of them.
Follow Up on a Job Step 6

Step 2. Consider the pros and cons of a handwritten note

Some sources would recommend that you write this formal thank you at home. However, it really depends on the type of job you are applying for and the type of company.

  • For example, a social media or tech company will consider the usability and effectiveness of email, while a small family business would likely prefer the personal touch of a handwritten note.
  • You should also take into account the type of correspondence the company used to contact you. If she had informed you of the interview by email, it would generally be better to respond in the same way.
Follow Up on a Job Step 7

Step 3. Follow up by email after the given period

Once the response time has passed, you should also send another email to your interviewer (or whoever you were supposed to contact) to find out the outcome of your interview.

  • Send the message directly to the interviewer, HR manager, or individual you need to contact. "Dear Mr. Jones" is more appropriate than "To whom it may concern". The email should start with a brief specification of the context, i.e. who you are, the position you are applying for and the day you were interviewed.
  • The content of the email should be similar to your first cover letter. It should include a description of your skills and convince the reader that you are the right person for the job. If possible, refer to certain points made during your interview (this is where your interview notes will come in handy), as this will help the reader to remember you.
  • End with a positive affirmation like “I look forward to hearing from you”. Consider placing a read receipt on the message so that you know it when it is received and read.
Follow Up on a Job Step 8

Step 4. Carefully re-read your email for any spelling or grammatical errors

Really try to proofread your emails to make sure there are no mistakes or typos. This is one of the biggest mistakes candidates make and it can severely reduce your chances of getting the job.

  • When writing an email, use the spell check function to spot any errors. However, you should not rely on this function alone, since it cannot differentiate between namesakes.
  • For example, the phrase "Town Mother's Bank Tale" will appear correct, even though you try to say "Town Mayor's Bank Account".
  • Therefore, you should proofread your note yourself, and even have someone else correct it. Sometimes the outside eyes can spot mistakes you might have missed.
Follow Up on a Job Step 9

Step 5. Avoid overwhelming the interviewer with emails

If you don't get a response from him, resist the urge to send him another message. Use a three-shot policy. If you don't hear from him after your thank you message, follow up with a phone call. If you still have no response after that, it's best to let it go.

Part 4 of 4: several weeks after the interview

Follow Up on a Job Step 10

Step 1. If you haven't heard back after sending your email, follow up with a phone call

If you receive a response after a day or two, it would be a good idea to call the recruiter or the HR manager directly to check on the status of your application.

  • A phone call is the most direct way to contact the HR manager and contrary to what you might think, most managers will appreciate being contacted this way.
  • When making a call, try to reach the person you want to talk to directly, don't just leave a message. If it doesn't respond the first time, try again later. The best time to reach someone is usually early in the morning or in the evening, since they are not busy with dates.
Follow Up on a Job Step 11

Step 2. Prepare a script before placing your call

As a result, you will know exactly what to say. Practice this script several times before placing your call, especially if you are feeling nervous.

  • Before making the phone call, make sure you have clearly defined on your sheet the key points you want to cover, so that you do not forget them. Make the call from a quiet, private location, so no background noise can interfere with your phone call.
  • When you finally find yourself on the phone with the person concerned, be polite and assured. Take their needs into account by letting them know that you appreciate the time they give you.
Follow Up on a Job Step 12

Step 3. Remind the interviewer why you are the ideal candidate

During the call, make an effort to re-emphasize why you want to work for this company, what you are the one for, and what you deserve this job for over others. candidates.

  • Make the effort to match your skills and qualifications to the demands of the job and what the employer wants.
  • If the conversation is going very well, then you can step up and ask when you should expect to hear from the company.
Follow Up on a Job Step 13

Step 4. Respond promptly when contacted for a second job interview

Indeed, you must respond quickly when the company calls on you.

  • A late response can make the employer believe that you are not interested in the position and cause them to reconsider their offer. A quick response indicates your enthusiasm and makes a better impression on your potential employees.
  • It is recommended that you respond to the job or interview offer through the same communication channel that the company used to contact you. If the offer was made by email, respond in the same way, whether by email. The same is true for other means of communication.

Step 5. Consider making a second call if the company has not responded after 2 weeks

If after trying to call the company without getting an answer, you can send another message after two weeks.

  • It is possible that the company did not forget to inform you, but just that the hiring process is taking longer than expected.
  • However, if you feel that the company has not taken your wishes into account, you may need to think about whether this job is right for you and if possible, continue to look for a job.
Follow Up on a Job Step 14

Step 6. Don't be too angry or downcast if you don't get the job

Even when you're not being held back, it's important to be polite. Thank the interviewer for the time they gave you and the opportunity they gave you.

  • Try not to be angry if you are not held back. Each interview is a source of experience. Consider asking the interviewer what you did wrong or what you could have said or done differently. These very helpful comments should be taken into consideration for future job interviews.
  • Finally, remind the recruiter that you are still interested in the company and that you would be delighted if they considered you for other open positions in the future.


  • Even if you delay sending your thank you note, it's important to send it anyway. It's best if you send your thank you note even late, rather than not sending it at all.
  • However, if you opt for a handwritten note, it is important to send it out soon after the interview, to ensure that it arrives at the right time.

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