When you are late for work, it is often due to circumstances beyond your control, such as traffic jams or unexpected events. Your employer might tolerate you being late several times. However, some have a very strict policy regarding late employees. Whatever the reason for your delay, it is important to communicate with your supervisor and express your regret. Apologize for being late for work by saying you're sorry and giving an honest and acceptable explanation. If your delay has been particularly severe, you could follow your apology with a letter or email with explanations.
Method 1 of 3: Assess the situation
Step 1. Estimate the delay you have
Depending on your job, a few minutes late could go unnoticed. However, if you are going to be late for a longer period of time, you should make a call or apologize when you get to work.
Step 2. Decide how important punctuality is to your job
For example, if you have an important meeting, it is essential not to be late. Some companies are also more attentive to the punctuality of their employees than others.
Step 3. Call ahead
If you're going to be more than five minutes late, you better call. Let your boss know you're going to be late and give them an estimated time of arrival.
Method 2 of 3: Apologize in person
Step 1. Apologize sincerely
If you are not being sincere, your boss will notice it right away. Before you apologize, you need to make sure that you regret your delay.
A bigger apology is one way to make them more sincere. Don't laugh or make jokes during your apology
Step 2. Write down the reason for your apology
Your boss might not understand why you are apologizing because he may not have noticed that you were late. You must then be specific.
For example, you could say, "I would like to apologize for being fifteen minutes late today."
Step 3. Make the apology honest
Give the real reason for your delay unless it is not appropriate for the workplace. The more you try to make up an elaborate story, the more your boss will think you are lying. Besides, the truth always comes out one way or another. Keep your apologies short.
- For example, you could say, “I'm so sorry for being fifteen minutes late. My son complained of feeling bad as I left the house and I had to organize myself differently for the day”.
- However, you should avoid giving the reason if it is stupid or if it is not appropriate for the professional setting. If you're late because you've spent more time than expected fixing your hair in the bathroom, that's not a reason you want to bring up at work. It is better not to give an excuse than to lie.
Step 4. Demonstrate that you know your delay is wrong
You need to make sure your boss knows that your delay can be detrimental to the company. At best, you are not doing your job the way it is expected to be. At worst, your delay could cause your company to lose customers.
For example, you could continue your apology by saying, "I know the company emphasizes punctuality for a good reason and I will make sure that does not happen again in the future."
Step 5. Say thank you
If your boss doesn't fire you immediately (this can happen in some companies), show him that you are grateful by thanking him. For example, you could say to her, "I really appreciate your giving me a second chance."
Step 6. Don't find excuses for yourself
If your boss tries to lecture you about being late, don't make excuses for yourself. Let him have the last word without interrupting, and be sure to show him that you understand the consequences of being late.
Step 7. Don't interrupt a meeting to apologize
If you are going to a meeting, it would be best if you come in and sit down with as little noise as possible. Don't interrupt the meeting to apologize. Wait until the meeting is over.
Step 8. Avoid being late in the future
Of course, everyone is late from time to time. However, if you're late all the time, your boss will notice. No matter how sincere your apologies, chronic delays show that you aren't really sorry for your delays because you keep repeating the same mistake.
Method 3 of 3: Write a letter of apology
Step 1. Know when to write an apology letter or email
If you're late, you may need to write an apology letter or email. You could also choose this option if your delay caused significant problems for your company, for example the loss of a customer.
Step 2. Write a formal letter
Write the date and who it is addressed to at the top. Start with your name, address and email address at the top, below, write down the date. Next, write down your boss's name, your workplace address and email address.
Step 3. Start with "dear (or dear)"
Business letters usually begin with "dear or dear". If you usually call your boss by his first name, you can start the letter with his first name. If not, you must use "sir" or "madam".
Step 4. Write the reason for the letter
Start by writing out why you are sending this letter. Write down the date and time of sending and the reason.
For example, you could say, “I would like to apologize for being two hours late on Friday, September 4, 2015. An inevitable unfortunate event has occurred at home. I realized that my delay caused damage to the company and I would like to express my deep regrets”
Step 5. Show that you understand the harm you have caused the company
Then show that you understand why your mistake is a mistake. Show that you understand the cost of your mistake.
For example, you could write: “I know that my delay caused a cost to the company. I missed an appointment with a client and even though I know how to make up for it, I also know that it cost the company credibility”
Step 6. Show that you have plans for the future
End the letter by indicating your plans to avoid a similar situation in the future. Show that you have taken steps to avoid it.
For example, you could write: “I know you expect better behavior from your employees and I have taken steps to make sure this does not happen again in the future. I asked a member of my family to be available in case this event arises so that I can get to work on time”
Step 7. Show your gratitude
Always end by expressing your gratitude. You want your boss to know that you are grateful for giving you a second chance.
For example, you could write: “I really appreciate your understanding my situation and I appreciate you giving me a second chance to prove my loyalty to the company”
Step 8. End with "sincerely"
End the letter by writing “sincerely”. If you are printing the letter, leave space to sign it and put your name under the signature. If you are writing an email, just write your name at the end.