If you're having trouble keeping control over your to-do list and you're wasting productivity time trying to organize them, a timeline might help you tidy everything up. A schedule breaks down your tasks and paperwork into manageable chunks on a daily, weekly or monthly basis. It is a useful tool for organizing personal invoices, paperwork, appointments with clients, as well as personal or business phone calls and emails. Read on to learn how to create a traditional physical schedule or use digital services to create an electronic schedule.
Method 1 of 3: Create a paper schedule
Step 1. Gather your materials
You will need a filing cabinet, as well as 43 files. Thus, you will be able to create one file for each month, with 31 files for each day of the month.
There are a lot of possibilities for creating timelines, but this method is generally the most commonly used and the easiest to maintain
Step 2. Label your records
You must label 12 of the folders with the names of the months. Then you can name the remaining folders with numbers from 1 to 31.
Step 3. Organize the folders
Place the records in the current month of the year, starting with today's date. For example, if today's date is June 15, place folders 15-31 in the “June” folder, then folders 1-14 in the “July” folder.
Note: the month of June only has 30 days, but still leave the “31” folder at the end of the month so that you can easily move it to the next month when the time comes, without having to disturb everything
Step 4. Complete your records
Now that the files are organized, it is time to start filling them out. Place everything you need to remember in the correct folder. You can add post-its with reminders, invoices, letters, or anything else that needs your attention that day.
- Place your future information in the appropriate monthly folders. When you get to that month, you can put the slips in the appropriate daily files.
- If you know that your task will take you several days, put it back on the date you need to start it, not the date it is due!
Step 5. Place your folder nearby
Your timeline will only be useful if it is easily accessible. It should be within arm's reach of your workspace. You will be able to access the file without having to get up, which would be detrimental to continued use.
Step 6. Use your folder
At the start of each day, remove the slips from the day's file and place them on your desk to take care of during the day. Once you are done processing something, put it away in permanent storage or get rid of it. Move the daily record to the end of the next month's list in your schedule.
Method 2 of 3: Use Google Calendar
Step 1. Open the Google Calendar web app
You can use Google Calendar in conjunction with Gmail to create a digital calendar that reminds you to check it daily. You need a Google account for this.
Step 2. Create a new agenda
If you want to separate your schedule from your regular schedule, creating a new schedule will allow you to add items that you can easily turn on and off. This will also allow you to set up different reminder settings.
- Click on the framed arrow icon next to "My Calendars" in the left menu.
- Select "Create a new calendar".
- Label the agenda with a title such as "Timeline". You can add a short description if you want.
- Click the Create Calendar button when you are finished.
- Deactivate your main calendar when you create the filling of your events in the calendar. Thus, the event will have a better chance of going on the right agenda. You can toggle calendars by clicking on the colored frame next to the calendar name in the left menu.
Step 3. Create events for the day
For each task in your daily schedule, create a new event that lasts all day. To do this, you can switch to weekly view and find the thin bar at the top of the calendar, under the dates.
- Click on the white bar to open the "New event" view. Click on the "Edit event" link to open the detailed event editor.
- Enter all the details of the task in the schedule. Enter a title, relevant location, detailed description including any email addresses or websites you may need. You can even copy and paste certain passages of documents that you need.
- Add color coding if you want to add an extra layer of visual organization.
- Remove the reminder if there is one, as you will be setting up a different reminder system.
- As with the physical timeline, make sure you place the item on the day you need to take care of it.
Step 4. Receive a daily planner
Once you've entered all of your tasks into your calendar, you can set Google Calendar to send you a daily email reminder, which sums up everything for that day. To do this, click on the gear icon in the top right corner and select “Settings”.
- Click on the "Calendar" tab, then click on the "Reminders and notifications" link of your calendar calendar.
- Check the “Daily planner” box. The list of all your events and deadlines for that day will be sent to your Gmail account at 5 a.m. each morning. You can therefore consult this list when you start your day.
Step 5. Continue to fill your days
As you gather other tasks for your deadline, put them away on the appropriate dates. Try to set aside a day or two per month to verify that everything has been entered correctly.
If you find that some tasks repeat often, you can schedule them to repeat automatically without needing to add them each time
Method 3 of 3: Use Evernote
Step 1. Create twelve notebooks
Evernote is a free organization service that lets you create notes and keep them in notebooks. You can use Evernote's virtual fill system to create a schedule very similar to a paper schedule. To start, create twelve notebooks and name them by the twelve months of the year preceded by the number of the month. Place a "0" before single-digit months so that they rank correctly.
- For example, "January 01, February 02, March 03, September 09, October 10, etc. "
- To create new notebooks, click on the framed arrow icon next to the title "Notebooks" in the left menu and click on "New notebook …"
Step 2. Stack your notebooks
After you've created your notebooks, start stacking them. Slide the "February 2" notebook on top of the "January 1" notebook. You will be asked to name the stack, so name it ". Schedule". The ". "Ensures that the notebook collection stays above the" Notebooks "list.
Step 3. Create notes for each day of the month
Click on the notebook for the current month, then click on the "+ New note" button. Name the first note "01" for the first day of the month. Repeat for each day of the month until you have a note for each day.
When you have finished creating each note, click on the "View options" menu at the bottom of the window and select "Title (ascending)". The list of notes will be sorted in order to keep the correct order
Step 4. Complete your notes
Now that the structure is in place, you can begin to fill in your notes with the information you need. Just like a physical deadline, make sure you place your tasks on the day you need them to be completed, not the date the work is due.
Add keywords to help you find and categorize your schedule information
Step 5. Add reminders
Use the alarm icon at the top of the note to set up an email reminder. Once you integrate working with your schedule into your daily routine, you will no longer need to set up reminders.