Google Drive allows you to create and save spreadsheets and text documents in the cloud. Google Documents (Docs) is now part of Google Drive. This service allows you to save files to the cloud, but it can also help you sync folders from your hard drive to avoid losing files. In addition, it is very easy to make the necessary backups with Google Docs!
Method 1 of 4: Download Google Docs on your computer
Step 1. Log into your Google Drive account
You will need to use your email address and password associated with your Gmail account.
Step 2. Click on the word My Drive at the top
You should land on a page with all of your active documents.
Step 3. Click on the box to the left of Title
This will select all documents.
- If you prefer to select only some, check the boxes to the left of each title, one at a time. This will allow you to download them individually.
Step 4. Create a “Google Drive” folder
Choose a location in the "Documents" section of your hard drive. You will be able to keep the files there each time you make a backup after removing them from the "Downloads" folder.
Step 5. Right click on the first title
There you will see a menu.
Step 6. Scroll down and click on Downloads
A dialog box should appear.
Step 7. Click All Items
Do not click Selected items. You can download up to 2 Gb each time.
Step 8. Choose the format of the backup
You can choose Microsoft Office, PDF, or Open Office.
Make sure you have a program that will allow you to open this kind of file. For example, you shouldn't save them in MS Office format if you don't have anything to open it after
Step 9. Click the Download button
Your files will be compressed to reduce the size that you are going to download.
Step 10. Find your documents in the Downloads folder
Put them in the Google Drive backup folder on your computer.
Step 11. Repeat these steps regularly
Replace old documents with new, updated copies. You should make a backup every week, if not more often.
Method 2 of 4: Sync Google Drive
Step 1. Log into your Google account
Meet on the Drive.
Step 2. Download the application for Windows or Mac
Google should recognize the type of computer you have and it will suggest the correct application at the top of the page.
Step 3. Click on the program in the folder
Follow the instructions to install it on your computer. Keep the program from Google Drive in the applications folder for easy access.
- Fill in your Google account information.
Step 4. Open the Google Drive app on your computer
This should automatically sync your account if you don't change your preferences.
- From the Google Drive menu, select Preferences Where Settings. The name will be different on Windows and Mac. Make sure that the box indicating that you want to synchronize your documents with Google Drive is checked on the computer.
Step 5. Decide to sync some files
If you want to do this, select Synchronize only certain folders on this computer in the settings page.
- Choose the folders you want to sync. Click on Apply the changes every time you change something in the settings.
Method 3 of 4: Use Google Takeout
Step 1. Go to Google Takeout
Through this service, you can get a compressed folder with all the data from your Google Drive and you can save it securely to your computer or multiple storage devices.
Step 2. Click the Create Archive button
Check the box for the Drive and follow the on-screen instructions.
Step 3. Wait for the compressed file to download
Then use it as a backup when you need it.
Method 4 of 4: Use a separate backup service
Step 1. Do your research
Find another service that backs up Docs files like Spanning, Syscloud, or Backupify. There are many services out there and they all vary depending on the features they offer, their level of security, access to trial periods or free accounts, and the price of paid features.
Step 2. Choose the most suitable service
Sign up for a free trial period if possible. This will usually be the same service with reduced functionality or 100% service that expires after a certain period.
Step 3. Try as many as you want
Then decide which one you want to keep. When you choose one, register to get full access.
- Most of these services work with a small subscription, usually a few dollars a month.
Step 4. Adjust the backup settings
Once you've signed up, you can automatically back up your Google Docs as often as you like and keep them in the cloud where you can access them, restore old data, or make location or device changes.
- To save the files that we share with you, you must click on the link that says Go to shared files to sync them. Drag them into this section of the My Drive folder.