Everyone believes that it is very easy to fold a letter before putting it in an envelope, but this idea is wrong. Indeed, we must respect certain uses if we want to do this work correctly. Fortunately, you can do this without a problem, as long as you take the time to learn how to fold and insert a letter in an envelope.
Method 1 of 3: Fold a regular business letter
Step 1. Write on the envelope
If you are going to write the recipient's contact details on the envelope, you must do so before inserting the letter so as not to leave traces on the paper.
- If you want to make your letter look better, you can use your printer to write the address on the envelope.
- You must write the recipient's address on the front of the envelope in the middle. For example, if you are in France, you will have to write the name, address, city and postal code. Don't forget to write the sender's address as well, that is, your name, address, city and postal code on the back of the envelope.
Step 2. Place the letter on a table with the written side up
Before folding the letter, make sure it has the same address as the one on the envelope. Also make sure you have signed the letter.
You should see the text, as if you are reading it
Step 3. Fold the bottom part of the letter
You'll achieve this by taking the bottom edge and folding it upward about one-third of the way up the page.
If you are unsure of the distance, use your envelope as a guide, placing it under the letter in the middle
Step 4. Make sure the edges are aligned
You will need to do this check before operating in order to obtain a straight fold.
- If the edges are not properly aligned, the fold will be distorted and the letter will not go into the envelope.
- If the verification is successful, carefully smooth the fold with your finger to give it its final position.
Step 5. Fold the top of the letter down
To do this, you will need to grab the top part of the letter and fold it down, leaving about 1cm between the bottom fold and the top edge of the letter you just folded.
If you are not sure of yourself, use your envelope as before for a guide. By placing this below the letter, you will be able to verify that the letter will be folded correctly, as you will be able to line up the bottom fold and the top fold with the corresponding edges of the envelope
Step 6. Finish the top fold
Remember to line up the crease at the top with the edges of the page. So you will get a clean and straight crease.
If you want, you can finish the job using a ruler. Just slide the edge of it on the paper to mark the fold
Step 7. Insert the letter into the envelope
First, you will need to take the letter with the folds facing out. The top one must coincide with the top of the envelope. While holding the envelope, the flap should be facing you and it should also open towards you. Carefully insert the letter into the envelope without distorting it.
The recipient should be able to remove the letter and unfold it without having to face it the right way to read it
Method 2 of 3: Fold a letter into a window envelope
Step 1. Check the formatting of your letter
If you are using a windowed envelope that allows the recipient's name and address to be shown, you will need to present your letter in a certain way so that this information appears correctly.
- If this is a US # 10 envelope (105mm × 241mm), you will need to set all margins to 5cm on your word processor. Make sure the text is aligned to the left of the page when entering the recipient's date and address.
- When typing the letter, you should leave single line spacing, except for paragraph separators, which must be two line spacing. The text of the letter should be aligned to the left.
- There should be about 2 inches of space between the top edge of the page and the first line of text that matches the date.
- The date must be entered completely, for example 1er April 2016, instead of 1/4/2016.
- Press the Enter key twice to get two intervals between the date and recipient information.
- Enter the recipient's name, for example Mr. Jean Martin, and then press Enter. Then type the recipient's address and press Enter again. Continue by entering the city, postal code and country of destination.
- Remember to leave a space between the recipient's contact information and the salutation.
Step 2. Fold the letter in a zigzag fashion
You will need to fold the letter this way so that the recipient's name and address are on the outside and appear in the envelope window.
- This method does not protect the contents of the letter as well as an inward folding. However, you will need to apply it, if you want the recipient's name and address to appear in the envelope window.
- If the letter contains important information, it will be better to use an envelope without a window.
Step 3. Orient the text upside down
This will make it easier to control the position of the recipient's name and address.
If the letter is in the right place, you will not be able to read the text
Step 4. Turn the letter over
The text should face down, but make sure the recipient's name and address is facing you.
That way, when you look at the letter from below, the recipient's name and address will be closest to you
Step 5. Fold the top of the sheet down
You will need to take the top third of the letter and then fold it down.
If you are not sure about the distance, you can place the envelope under the letter and use it as a guide
Step 6. Fold the bottom part up
Just take the bottom third of the letter and fold it up.
Now the recipient's name and address should be clearly visible
Step 7. Insert the folded letter into the envelope
Hold the letter, making sure that the recipient's information is facing the front of the envelope. Then insert it into the envelope so that this information is visible through the window.
If you can't see the recipient's name and address, you've probably put the letter the wrong way round. Remove it and put it back so that the recipient's contact details appear in the window
Method 3 of 3: Fold a regular letter for a small envelope
Step 1. Verify the address
Before folding the letter, check that the address is the same as the one on the envelope.
- Thus, you will avoid confusion.
- Do not forget to also verify that you have affixed your signature at the bottom of the letter.
Step 2. Place the letter on a table
Make sure the written page is facing up and the text is facing you. This is also your last chance to check once and for all that you haven't forgotten anything.
For example, did you enter the date? Are there grammar or spelling errors?
Step 3. Fold the bottom half of the letter up
Take the bottom of the sheet and fold it so that there is about 1cm between the top edge of the letter and the edge you just folded.
In this operation, you can use the envelope as a guide. Check that at the end of folding, the letter will fit in your envelope
Step 4. Make the fold
First, line up the edges of the paper so you don't end up with a crooked fold. If the fold is badly done, the letter may not fit in the envelope.
Use a ruler to create a neat crease. For this purpose, you can hold the ruler on one side and use the edge, which you will slide over the folds to flatten them well
Step 5. Fold the right side of the letter inward
Take the right part of the sheet and fold it inward to a third of the width.
Line up the top edge and bottom edge of the letter, then make the crease
Step 6. Fold the left side of the letter inward
Just grab it and fold it inward a third of the way. You will proceed in the same way as for the right side.
Line up the top edge and bottom edge correctly before making the crease
Step 7. Take the letter and insert it into the envelope
Pay attention to the meaning. Indeed, the last fold you made must go to the bottom of the envelope first. In addition, the folds must be against the back of the envelope.
This will make it easier for the recipient to unfold the letter
- You can improve the appearance of your letter folds by smoothing them out and flattening them with a ruler.
- Don't forget to frank your letter before putting it in the mailbox.
- If you are using an envelope with a closing edge coated with glue, be sure to wet it completely, but not overdoing it so as not to dilute the glue.
- If you are sending a letter or greeting card folded in half, be sure to place the fold at the bottom of the envelope. This will prevent the recipient from tearing the letter if they open the envelope with a letter opener.
- Proofread your letter before putting it in the envelope. Thus, you will avoid embarrassing mistakes.