3 ways to embed video in PowerPoint

3 ways to embed video in PowerPoint
3 ways to embed video in PowerPoint
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You could upgrade your PowerPoint presentation by including videos. If you have a video file on your computer, you could embed it into your presentation. You could also embed YouTube videos. If you are using an older version of PowerPoint, you will need to link the video files instead of embedding them directly.

Steps

Method 1 of 3: Embed video from file

Embed Video in PowerPoint Step 1

Step 1. Make sure the latest versions of Office are installed

You'll get the best results in inserting your video if you've installed the latest Office updates. These can be installed through the Windows Update service. Check out this wikiHow article to learn more.

This process works for PowerPoint 2016, 2013, and 2010

Embed Video in PowerPoint Step 2

Step 2. Open the slide where you want to add the video

You can embed the video on any slide in your presentation.

Embed Video in PowerPoint Step 3

Step 3. Click the Insert tab

This will display the different insertion options.

Embed Video in PowerPoint Step 4

Step 4. Click the Video button in the Media section

A small menu will appear.

Embed Video in PowerPoint Step 5

Step 5. Select Video on My PC

File Explorer will open.

  • If you're using a Mac, select from a video file.
Embed Video in PowerPoint Step 6

Step 6. Find the video you want to add

Use File Explorer to browse folders for the video file you want to add. There are a few things to keep in mind when looking for your video file.

  • Not all versions of PowerPoint support the same video formats. The 2016 version is compatible with most file types including MP4 and MKV, while the 2010 version does not support many (just MPG, WMV, ASF and AVI formats).
  • Avoid using the AVI format, as it often needs additional codecs which make it difficult to play video. You can use the free Adaptater program to convert these AVI files to the more compatible MP4 format. Read how to convert AVI file to MP4 to learn more.
Embed Video in PowerPoint Step 7

Step 7. Wait while the video is added to your presentation

The length of the process depends on the size of the video. The progress will be displayed at the bottom of the screen.

Embed Video in PowerPoint Step 8

Step 8. Click on the Playback tab

This will allow you to adjust the playback settings for the video you added. If you don't see this tab, make sure the video has been selected.

Embed Video in PowerPoint Step 9

Step 9. Use the Start drop-down menu to select how the video will start playing

By default, you must click on the video to start playing it. If you select Automatically, the video will start as soon as the slide opens.

You can make the video play on loop or reset automatically by checking the appropriate boxes

Embed Video in PowerPoint Step 10

Step 10. Resize the video by dragging the corners

You can change the size of the video by dragging its corners. You can click and drag the video to reposition it on the slide.

Embed Video in PowerPoint Step 11

Step 11. Record your presentation once your video is embedded

This is integrated into the presentation because the video is included in the file. You don't need to worry about sending the video in addition to the presentation, as it is directly included in the presentation file. This means that the file size of your document increases with the size of the video.

  • You don't need to do anything special to save the presentation with the embedded file. Just select Save in the tab File, as you normally would.

Method 2 of 3: Embed a YouTube video

Embed Video in PowerPoint Step 12

Step 1. Update Office to the latest version

By using the latest version of Office, you will be sure that you can embed YouTube video easily. Office is updated using the Windows Update service. See Update Windows for more information.

  • You can embed YouTube videos in PowerPoint 2016, 2013, and 2010. YouTube is the only compatible video streaming site.
  • You cannot embed YouTube videos on Mac versions of PowerPoint.
Embed Video in PowerPoint Step 13

Step 2. Open the YouTube video you want to embed

Use your web browser to open the page for the YouTube video you want to embed in your presentation.

YouTube is the only PowerPoint compatible streaming site for video embedding

Embed Video in PowerPoint Step 14

Step 3. Click the Share button on the YouTube page

This will open the sharing options for the video.

Embed Video in PowerPoint Step 15

Step 4. Click the Integrate tab

This tab will appear once you click on the button To share.

Embed Video in PowerPoint Step 16

Step 5. Copy the selected embed code

The embed code will be automatically selected. Press Ctrl + C or right click on the selection and click To copy.

Embed Video in PowerPoint Step 17

Step 6. Open the PowerPoint slide where you want to embed the video

You can embed the YouTube video on any slide in your presentation.

Embed Video in PowerPoint Step 18

Step 7. Click the Insert tab in PowerPoint

You will see options for inserting multiple types of objects into your presentation.

Embed Video in PowerPoint Step 19

Step 8. Click the Video button and select Online Videos

If you are using PowerPoint 2010, click Video from a website.

Embed Video in PowerPoint Step 20

Step 9. Click the Paste embed code here box and paste the copied code

You could either press Ctrl + C or right click on the box and select "Paste".

  • In PowerPoint 2010, the box is called Insert video from a website.
Embed Video in PowerPoint Step 21

Step 10. Embed the video

After a while, the video appears on the slide. It will probably look like a solid black square. It's normal.

Embed Video in PowerPoint Step 22

Step 11. Click the Playback tab

This will open the playback options for the video. If you don't see the tab Reading, make sure the video you inserted is currently selected.

Embed Video in PowerPoint Step 23

Step 12. Click on the Start drop-down menu and select how the videos play

If you do not select one of the options in this menu, your video will not play during the presentation.

  • There are a few other reading options to adjust, however this is the Start which is most important for the operation of the video.
Embed Video in PowerPoint Step 24

Step 13. Make sure you are logged in when you give the presentation

The YouTube video can only be played if you are connected to the Internet. Embedding this video does not allow you to play it offline.

Method 3 of 3: Link video files (PowerPoint 2007)

Embed Video in PowerPoint Step 25

Step 1. Place the video file in the same directory as the PowerPoint file

If you are using PowerPoint 2007 or earlier, video files cannot embed, but link. This means that the video is not really included in the PowerPoint file of the presentation. The video file is separated from the presentation file, and the presentation loads the video file from the specified location. You won't see a literal hyperlink, but PowerPoint will need to know the exact location of the video on the computer in order to play it.

You can only "embed" videos (that is, include them in the presentation file itself) in PowerPoint 2010 or later

Embed Video in PowerPoint Step 26

Step 2. Open the slide where you want to add the video

You can add a video to any slide in your PowerPoint presentation.

Embed Video in PowerPoint Step 27

Step 3. Click the Insert tab

This will display more options for adding objects to your presentation.

Embed Video in PowerPoint Step 28

Step 4. Click the Media Clips button and select From Video File

This will open your file explorer so that you can select your video file.

Embed Video in PowerPoint Step 29

Step 5. Browse the explorer for the video file you want to associate

PowerPoint 2007 only supports certain types of video formats, including AVI, MPG, and WMV. If you are using AVI files, you could convert them to MPG or WMV to avoid codec issues when trying to play the video.

Embed Video in PowerPoint Step 30

Step 6. Select how you want to start playing the video

Once you have selected the video, you will be asked to select how you want to start playing it. If you choose Automatically, the video starts playing as soon as the slide is opened. If you select When you click on it, you will need to click on the video to play it.

Embed Video in PowerPoint Step 31

Step 7. Use the Package for CD feature if you are sending the presentation

Because your video plays from a specific location, recipients won't be able to watch it if you send them the presentation without sending them the video. Functionality Package for CD will allow you to send the presentation, along with any associated media, in one package.

  • Click the Office button and select Publish.
  • Select Package for CD, then your presentation.
  • Check that Associated files is selected in the menu Options.

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